Documentation Guide
Complete guide to shipping documentation, customs requirements, and freight procedures for smooth international cargo movement.
Documentation Made Simple
Our experts handle the complex paperwork so you can focus on your business
Expert Guidance
Professional assistance with all documentation requirements
Fast Processing
Streamlined customs clearance and reduced delays
Global Compliance
Up-to-date knowledge of international regulations
Essential Documents
* Required for all shipmentsCommercial Invoice
REQUIREDDetailed invoice showing goods description, value, and buyer/seller information
Tip: Must include HS codes, country of origin, and accurate values for customs
Packing List
REQUIREDComprehensive list of all items in the shipment with quantities and weights
Tip: Include detailed descriptions, dimensions, and packaging details
Bill of Lading/Airway Bill
REQUIREDTransport document serving as receipt and contract of carriage
Tip: We handle this document - ensure consignee details are accurate
Certificates & Permits
Certificate of Origin
Document certifying the country where goods were manufactured
Tip: Required for preferential duty rates and some destinations
Export License
Government authorization for exporting controlled goods
Tip: Required for restricted items - check with authorities before shipping
Import Permit
Destination country authorization for importing specific goods
Tip: Required for restricted items in Zimbabwe and other African countries
Specialized Documents
Dangerous Goods Declaration
Required for hazardous materials and restricted substances
Tip: Must be completed by certified dangerous goods specialist
Fumigation Certificate
Required for wooden packaging materials and certain organic products
Tip: ISPM 15 compliance required for wooden packaging
Vehicle Registration
Original registration documents for automotive shipments
Tip: Include purchase invoice and any modification certificates
Shipping Process
Document Preparation
Gather all required documents and ensure accuracy
- Prepare commercial invoice with accurate values
- Create detailed packing list
- Obtain necessary certificates
- Verify consignee information
Document Review
Our team reviews all documentation for compliance
- Check document completeness
- Verify customs requirements
- Confirm destination regulations
- Request missing documents
Customs Processing
Documents submitted to relevant authorities
- Submit export declarations
- Pay applicable duties and taxes
- Arrange customs inspections
- Obtain clearance certificates
Transit & Delivery
Cargo shipped with all documentation in order
- Issue transport documents
- Track shipment progress
- Handle destination customs
- Coordinate final delivery
Country-Specific Requirements
Zimbabwe Requirements
- Import declaration form (Form 47)
- Certificate of origin for duty preferences
- SADC certificates where applicable
- Standards Association of Zimbabwe certificates for regulated goods
Common Restrictions
- Used vehicles require pre-shipment inspection
- Electronics may require conformity certificates
- Pharmaceuticals require health ministry permits
- Firearms and ammunition are prohibited
Pre-Shipment Checklist
Ensure your shipment goes smoothly with our comprehensive checklist
Before Booking
- ✓Verify goods are permitted for export/import
- ✓Obtain accurate dimensions and weights
- ✓Check if special permits are required
- ✓Confirm consignee details are accurate
Before Shipping
- ✓Complete commercial invoice with HS codes
- ✓Prepare detailed packing list
- ✓Secure appropriate packaging
- ✓Arrange cargo insurance if needed
Need Documentation Help?
Our documentation specialists are here to ensure your paperwork is complete and compliant.